The controller of your personal data is OMINA TECHNOLOGIES, a private limited liability company, with registered office at Mechelsesteenweg 19 bus 10, 2018 Antwerp, registered with the Crossroads Bank for Enterprises with enterprise number 0665.844.919.
OMINA considers the protection and confidentiality of your personal data to be very important. The processing of personal data, its security and confidentiality, is essential to us.
OMINA therefore commits to process your personal data in accordance with the applicable legislation on the processing of personal data, including: The EU Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).
GDPR: General Data Protection Regulation, The EU Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, which entered into force on 25 May 2018. Directive 65/46/EC.
Data subject: any identified or identifiable natural person to whom the personal data to be processed relates.
Personal data: any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
Special category of Personal Data: data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade-union membership, and genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a person’s sex life or sexual orientation.
Personal data of a sensitive nature: personal data in which loss or unlawful processing can lead to (amongst other things) stigmatization or exclusion of the data subject, damage to health, financial damage or to (identity) fraud.
In any case, these categories of personal data must be included:
Processing of Personal Data: any operation or set of operations which is performed upon personal data or set of personal data, whether or not by automatic means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, blocking, erasure or destruction of data.
Data controller: any natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. The controller in this case is OMINA.
Processor: a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller, without being subject to its direct authority.
Sub-processor: another processor used by the processor to perform specific processing activities for the benefit of the controller.
Data breach: means a breach related to personal data and/or circumstances likely to give rise to a breach related to personal data, which accidentally or unlawfully leads to – or where it cannot reasonably be excluded that it may lead to – the destruction, loss, alteration or unauthorized disclosure of, or access to, personal data transmitted, stored or otherwise processed.
Data Protection Authority: any supervisory authority for the processing of personal data established by a Member State of the European Union pursuant to Article 51 of the General Data Protection Act. In Belgium, the Data Protection Authority is established by the Act of 3 December 2017, successor to the Commission for the Protection of Privacy – www.gegevensbeschermingsautoriteit.be.
Website: the website of OMINA : www.ominatechnologies.com.
3. PERSONAL DATA PROCESSED BY OMINA
Of all persons who contact us via our website using a contact form:
Of customers, third parties, consultants, suppliers and employees (regardless of whether they visit an Omina website):
4. PURPOSES AND LEGAL BASIS OF THE PROCESSING OF THE DATA
6. DURATION OF PROCESSING OF YOUR PERSONAL DATA
The personal data will be kept and processed by us for a period that is necessary in function of the purposes of the processing and in function of the contractual relationship between OMINA and you and taking into account legal obligations to maintain some records for up to five (5) years.
7. PROTECTION OF YOUR PERSONAL DATA
We use a variety of diverse security technologies and measures to appropriately protect your information from unauthorized access, use, loss or disclosure. These technologies and measures are regularly tested and updated, as necessary. In the event of a data breach involving your information, you will be notified personally and within the period specified by law. Under no circumstances can OMINA be held liable for any direct or indirect damage resulting from the incorrect or unlawful use of personal data by a third party. You must at all times respect security regulations, including prevention of any unauthorized access to your login and code. When we actually share personal data with external parties, a processing agreement will be executed with them in which sufficient (technical) measures must always be included so that the security of your data is ensured to the greatest extent possible. If you still have the impression that your personal data is not properly secured or there are indications of misuse, please contact us immediately at [email protected].
8. CONFIDENTIALITY – SHARING OF DATA WITH THIRD PARTIES
All personal data will be kept strictly confidential. We do not sell your data to third parties and only provide personal data if this is necessary for the execution of our legal obligations, legitimate interest or an agreement concluded with you. We use the services of third parties from time to time. These third parties might have access to our website, server or collected personal data, as agreed upon within a data processor agreement with the third party.
9. THIRD PARTY’ WEBSITES
10. PLACE OF STORAGE OF PERSONAL DATA
All personal data is stored on servers in the EU. When we use processors, we require them and their sub-processors to store the personal data on servers in the EU. This is also applicable for OMINA’s subsidiary in the United States.
11. YOUR RIGHTS
In accordance with the current regulations, you have the following rights as a data subject:
12. THE EXERCISE OF YOUR RIGHTS
If you wish to make use of any of the above-mentioned rights, you can send us your dated, written or electronic rIf you wish to exercise any of the above-mentioned rights, you can send us your dated, electronic or written request either by e-mail to [email protected] or by post to Omina Technologies BV, Mechelsesteenweg, 19 box 10 in 2018 Antwerp. We will respond within thirty days of your request at the latest. However, you should bear in mind that the above-mentioned rights are not absolute: there may be grounds on which we will not be obliged to respond to your request, or as a result of which we will only partially comply with your request. If necessary, we will inform you within thirty days of receipt of your request. To ensure that the request has been made by you, we may also ask you to send us a copy of your proof of identity. In this copy, please make your passport photo and national registry number black so it cannot be read in the copy. Each request will be dealt with free of charge, unless the requests are manifestly unfounded or excessive, in particular because of their repetitive nature. In the event that requests prove to be manifestly unfounded or excessive, either a reasonable fee will be charged in view of the administrative costs involved in providing the requested information or communication and taking the requested measures, or the request will be refused. We will inform you of this at the latest within thirty days of your request.
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15. CONTACT DETAILS
Mechelsesteenweg 19 bus 10
This policy was last updated on 21 April 2022.